Feeling a little overwhelmed keeping up with your RFP response process?
When you’re heads down with meeting deadlines for Requests for Proposals (RFPs), there’s little time left to plan ahead. So inevitably, this becomes a problem for future you to solve. You know you need a solution, but you don’t have the time to find one.
But kicking the can down the road, only complicates things further.
Without a streamlined RFP response process, you often end up:
- Searching through multiple past proposals or documents to find content
- Assigning out questions via email and consolidate every one’s input manually
- Approaching your Subject Matter Experts (often multiple times) to get their input
- Juggling all of this while battling tight deadlines
This happens Every. Single. Time.
Yet, somehow, you emerge victorious at the eleventh hour. It all seems to work, and yet it doesn’t.
If this sounds strikingly familiar, you’re experiencing what I like to call Organized Chaos.
Still on the fence? Here are some tell tale symptoms of Organized Chaos:
Symptoms of Organized Chaos
You blink your eyes and see different document versions appear
You’re rushing to get an RFP response out the door, which means you worked through lunch (again) and finally sent your latest version to the team…only to realize that someone had sent their edits over about halfway through your review process.
This (unfortunately) happens more often that not.
You know you’ve seen it, but you can’t find it
You and “CTRL-F” are frenemies – especially when you’re searching through past proposals for content. When relying on keyword searches alone, unless you have the psychic ability to know the exact keyword you need, you’re likely to play a guessing game to find the content that you need.You may also experience ‘deja vu’ – when you know you’ve seen the answer before, but you can’t recall where you saw it.
You have your SMEs in your ‘Favourite Contacts’ list (and on speed dial)
If you’re feeling sheepish dialing up your favorite Subject Matter Expert (SME) because you know they’ve answered this question before, it’s because you know there’s a better way! These frequent interruptions distract your SMEs from their primary responsibilities and may also land you on their ‘blocked’ list.
Your inbox is overflowing and becoming a treasure trove of hidden content
You kick off a project by emailing each team member their questions, painstakingly follow up (sometimes multiple times per day) to keep your project on schedule, and then merge all their input into the final document. Without a way to manage this content, it just sits there hidden away from your team.
Sound more familiar now?
Multiply this process by a large volume of complex RFPs and you can quickly start to see your RFP response process break down.
With RFP Response Software, you can streamline your RFP response process to help you - breathe a little easier the next time an RFP lands in your inbox.
What should you look for in a RFP Response solution?
We know that it’s hard to find the time to evaluate a solution so we put together a handy guide to help you narrow down your requirements and find a solution that can enable you to streamline your RFP response process.
The Definitive Guide to RFP Software will outline how to:
- Evaluate your RFP response process
- Determine whether you can benefit from an RFP response solution
- Understand what to look for in an automated solution